Privacy policy. This article describes how to use personal storage folders, also known as. You can back up messages, contacts, appointments, tasks, notes, and journal entries in.
Microsoft Outlook automatically stores messages, contacts, appointments, tasks, notes, and journal entries in one of the following two locations:. You can use a backup of your.
If you do not know where an old or existing. You can use the backup copy to restore your Outlook data if the original. This section explains how to create a copy of your whole. Follow these steps to back up the whole. Select Start , and then select Run.
Type control panel in the Open box, and then press Enter to open Control Panel. If you see the Pick a category screen, click User Accounts , and then continue to step 3. Under Name , select the Personal Folders Service that you want to back up. By default, this service is called Personal Folders. However, it may be named something else.
Because the. To reduce the size of the. Use Windows Explorer or My Computer to copy the file that you noted in step 8. You can copy the file to another location on the hard disk drive or to any kind of removable storage media, such as a floppy disk, a CD-ROM, a portable hard disk drive, a magnetic tape cassette, or any other storage device.
If you use Outlook with a Microsoft Exchange Server, you must know where the data is stored in order to back it up. The default delivery and storage location for Outlook data is the Exchange Server mailbox. The Exchange Server administrator typically handles backups of the mailboxes on the server.
However, some Exchange Server administrators store Outlook data in a. This option might be unavailable on some networks.
The network administrator might have removed this option to protect the account information. If you do not see the Email Accounts option, contact the network administrator for help. Look at the Deliver new email to the following location option. If the option contains the word Mailbox followed by an email name, Outlook stores data in folders on the Exchange Server.
Contact the Exchange Server administrator for more information about how backups are handled. If the field contains the words Personal Folder or the name of a set of personal folders or. To back up the data, go to the How to make a backup copy of a. If you want to back up only a part of your Outlook data, you can create a new backup.
This is also known as exporting. For example, you might want to use this section if you have important information in only some folders and you have other, less important items in much larger folders. You can export only the important folders or contacts and omit folders such as Sent Mail.
Folder design properties include permissions, filters, description, forms, and views. If you export items from one. You can use the backup copy of your. Everything that is saved in the. Type the path and the name of the. Under Options , we recommended that you select Do not import duplicates , unless you want the imported information to replace or duplicate items that are already in Outlook.
Select the folder that you want to import. To import everything in the. The top folder usually Personal Folders , Outlook Data File , or your email address is selected automatically. Include subfolders is selected by default. All folders under the folder selected will be imported. If the. When you copy the. If this attribute is selected, you might receive the following error message:.
The specified device, file, or path could not be accessed. Save my name, email, and website in this browser for the next time I comment. Email is an excellent communication method. It has become a ubiquitous part of daily life since it became widespread in the mids. Improving the. Although desktop virtualization has become much simpler and more commonplace as virtualization technologies have evolved, it still poses some difficulties that can be a huge stumbling block for many companies.
While some of. Subscribe to the Lookeen newsletter to get the latest updates and content first. Where Does Outlook Store Emails? Open the File menu and select Account Settings. Share with:. Other things you might find interesting:. Outlook and Gmail side-by-side: An email provider comparison. All the Outlook users must be aware of the PST files.
All the mailbox content such as emails and other items are stored on the local system in PST files. Even OST files are also saved in the same location irrespective of the version of the Outlook that you are using.
From Outlook onwards i. Outlook and , the PST files are saved in the Document folder and the location of which is mentioned below:.
Users can also find the exact location of PST file in Outlook for an email account manually by following the below steps. For checking the account, click on Data files tab in the Account settings window.
Select the account you want to check.
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